Document Administrator

Document Administrator

Location: Midland Metro Ltd, Wednesbury Depot, Potters Lane, WS10 0AR
Salary: £24,872.00
Contract: Full time, Permanent,
Benefits: MML Pension, Annual Leave Pension & Free travel on Tram & WM Bus for you and your partner

West Midlands Metro is your gateway to an exciting career in the heart of England's thriving West Midlands region. We are the driving force behind modern, sustainable urban transportation, connecting cities, towns, and most importantly – people!

With a strong presence in the heart of England, we play a crucial role in connecting communities, enhancing mobility, and contributing to the economic development of the region. Our sleek trams provide fast, convenient, and eco-friendly transportation solutions, reducing road congestion, lowering carbon emissions, and fostering a greener future for the West Midlands.

We are now recruiting for a Document Administrator to prepare and upload documents to our Document Management System on SharePoint and to assist with the production and creation of a technical library with all of the latest versions of infrastructure documentation.

In addition to this as our Document Administrator you will be responsible for:

Document Management – Collecting groups of documents from various projects on the network drive in preparation for uploading and identifying existing groups of documents.

Data Baseline – Collecting existing data spreadsheets, categorising and reviewing them with engineering teams and developing any new documents.

Classifying Documents – Using the document classification reference to add the relevant metadata to each document record.

Uploading to SharePoint – Directly or using a bulk upload tool e.g. Sharegate or obtaining services of a third party to do this.

Scanning – Working with document scanning service providers to scan and organise infrastructure maintenance records. 

To be successful in this role, it is essential that you have:

• A good level of IT knowledge.
• A sound understanding of business processes and working with database systems.
• Experience in using Excel for business processes and strong experience in data entry.
• Excellent interpersonal skills coupled with great verbal and written communication skills.

It would be great if you had experience working with document management systems and a familiarity with light rail systems but this is not essential.

Your next career starts here!

West Midlands Metro is the place to be if you're passionate about growth, sustainability, and making a difference in your community. Click on “APPLY” today!

No agencies, please.